How to Setup Outlook 2007 to Check Your Email

  1. Start Outlook.
  2. On the Tools menu, click Account Settings.
  3. On the Email tab, click New.
  4. In the Add New Email Account dialog box, click Microsoft Exchange, POP3, IMAP, or HTTP, and then click Next.
  5. Configure the new email account. You can configure the new email account automatically or manually.
    • To configure the new email account automatically, follow these steps under Auto Account Setupin the Add New Email Account dialog box:
      1. In the Your Name box, type your full name.
      2. In the Email Address box, type your email address.Your ISP provides this information. Your email address usually takes the form of a combination of your first and last name and the name of your ISP, separated by the at sign (@) and periods.

        For example, Sachin Karnik uses an ISP that is named Contoso.com. The ISP may assign an email address of skarnik@contoso.com.

      3. In the Password box, type the password that your ISP provided.
      4. In the Retype Password box, retype the password, and then click Next to begin the Auto Account Setup process.Outlook 2007 will try to automatically configure your account settings and server settings. If your account is successfully configured, the Add New Email Account dialog box indicates that the account was created successfully. This dialog box also indicates the type of email server to which you successfully connected.
      5. Click Finish, and then click Close to complete the account setup.Note If automatic configuration fails, the account must be configured manually.
    • To configure the new e-mail account manually, follow these steps in the Add New E-mail Accountdialog box:
      1. Click to select the Manually configure server settings or additional server types check box, and then click Next.
      2. Click Internet Email, and then click Next.
      3. Under User Information, follow these steps:
        1. In the Your Name box, type your full name.
        2. In the Email Address box, type your full e-mail address.Your ISP provides this information. Your email address usually takes the form of a combination of your first and last name and the name of your ISP, separated by the at sign (@) and periods.

          For example, Sachin Karnik uses an ISP that is named Contoso.com. The ISP may assign an e-mail address of skarnik@contoso.com.

      4. Under Server Information, click the type of email account that you have in the Account Type box.
        • If you clicked POP3 or IMAP in the Account Type box, follow these steps:
          1. In the Incoming mail server box, type the name of the server. This is the server that holds your messages before you download them to the computer. Type the server name in lowercase letters. The name may be in the form of “mail.contoso.com.” Or the name may be in the form of an IP address, such as 172.12.0.0.
          2. In the Outgoing mail server (SMTP) box, type the name of the outgoing email server. Type the server name in lowercase letters. The name may be in the form of “mail.contoso.com.” Or, the name may be in the form of an IP address, such as 172.12.0.0.
        • If you clicked HTTP in the Account Type box, follow these steps:
          1. In the HTTP Service Provider box, click the appropriate service provider for this account. For example, click one of the following:
            • Hotmail
            • MSN
            • Other
          2. If you clicked Other in the HTTP Service Provider box, type the URL to the mailbox in the Server URL box.
      5. Under Logon Information, follow these steps:
        1. In the User Name box, type your user name. The user name is usually the part of your email address to the left of the at sign (@).
        2. In the Password box, type the password that your ISP provided.
        3. If you want Outlook to remember your email account password, click to select theRemember password check box.
      6. If your ISP requires it, click to select the Require logon using Secure Password Authentication (SPA) check box to log on by using Secure Password Authentication.
      7. Click Test Account Settings. This feature calls a dialog box that displays, in a step-by-step manner, each phase of the testing of the configuration that you entered. When you click Test Account Settings, the following process occurs:
        • The connectivity of the system to the Internet is confirmed.
        • You are logged on to the SMTP server.
        • You are logged on to the POP3 server.
        • It is determined whether the POP3 server must be logged on to first. If it is required, Outlook automatically sets the Log on to incoming mail server before sending mailoption.
        • A test message is sent. This message explains any changes that Outlook made to the initial setup.
      8. If you want to modify your e-mail account any more, click More Settings to open theInternet Email Settings dialog box.
      9. Click Next, and then click Finish